Mail Room Coordinator

JOB PURPOSE:    Received, Process and distribute incoming daily mail, Collect and Process outgoing daily mail and registered mail, Invoicing for electric and water bills, Invoicing for different courier company related to building

 KEY ACCOUNTABILITIES 

·         Processing of incoming and outgoing mail to ensure established procedures are followed and deadlines met.

·         Collecting, date stamping using simplex machine and distributing mail.

·         Utilizing the contracted courier service.

·         Ensuring availability of envelops or empty airway bill and requested from courier company if required.

·         Processing outgoing mail ensuring proper postage rates are applied and necessary documentation filled out.

·      

·         Monitoring of postage machine credit and daily register and request a credit before reach to empty credit.

·         Monitoring the delay of sending courier service or contact with courier company asking about airway bill

·         Keeping a daily/monthly airway bill and receiver documentation for incoming and outgoing mail.

·         Ordering and maintaining mailroom office supplies.

·         Issuing electric and water bills for the five main building.

·         Keeping a monthly files for electric/water bills usage per building.

·         Provide administrative support for the department as required.

·         Complying with bank vision and strategies.

·         And any other assigned Tasks